OLT OFFSHORE LNG Toscana S.p.A., in its capacity as CONTROLLER of the personal data processing, in accordance with article 13 of Reg. EU no. 679/2016 (hereinafter “GDPR”), provides the following information about how personal data will be processed for the selection of candidates to hire in its organisation and for the establishment of an employment relationship with the CONTROLLER.
- Reg. (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and which repeals Directive 95/46/EC (hereinafter, “GDPR”) is in force.
- You have provided OLT Offshore LNG Toscana S.p.A. with some personal data for the company’s candidate selection activities.
- The CONTROLLER processes your personal data in compliance with the provisions of the GDPR, as well as the measures of the Italian supervisory authority (Italian Personal Data Protection Authority) and of the European Data Protection Board (EDPB).
- Pursuant to article 13 of the GDPR, the CONTROLLER must provide DATA SUBJECTS with a series of information.
- The CONTROLLER intends to fulfil this obligation by means of this document.
- For more information, visit the website of the Italian Personal Data Protection Authority at https://www.garanteprivacy.it, where the reference regulation can be consulted.
1. Identity, contact data of the CONTROLLER
The Controller of the processing (hereinafter, “CONTROLLER”) is:
|NAME||OLT Offshore LNG Toscana S.p.A.|
|REGISTERED OFFICE||Via Passione, n. 8 , Milano (MI) 20122|
|OPERATING BASE||Palazzo Orlando – Via D’Alesio, n. 2 (ex Piazza Mazzini, 92), Livorno (LI) 57126|
|TELEPHONE||+ 39 0586 51941|
|FAX||+ 39 0586 210922|
2. Purpose of the personal data processing and method of collection
2.1 The personal data are processed for the following purposes linked to personnel research and selection activities:
|Purpose F||Research and selection of personnel (assessment of the data subject’s CV and selection of people to recruit).|
2.2 The personal data are are collected at the time the CV is received and then during the interview and when specifically requested by the DATA SUBJECT.
3. Legal basis for the processing
3.1 The legal basis for the processing of general personal data is:
|CONSENT||CONTRACTUAL / PRE-CONTRACTUAL MEASURES||LEGAL OBLIGATION||PROTECTION OF THE VITAL INTERESTS OF THE DATA SUBJECT / OTHER INDIVIDUALS||PERFORMANCE OF TASKS IN THE PUBLIC INTEREST OR IN THE EXERCISE OF OFFICIAL AUTHORITY||LEGITIMATE INTERESTS OF THE CONTROLLER OR THIRD PARTIES|
|Research and selection of new personnel||X|
3.2 The candidate can indicate in his/her CV any data that belong to the special categories as of article 9, paragraph 1 of the GDPR and, specifically, regarding disabilities and data belonging to protected categories.
3.3 The legal basis of the processing of special data is:
|CONSENT||OBLIGATION – RIGHT OF CONTROLLER / DATA SUBJECT CONCERNING EMPLOYMENT, SOCIAL SECURITY AND SOCIAL PROTECTION||PROTECTION OF THE VITAL INTERESTS OF THE DATA SUBJECT OR OF ANOTHER NATURAL PERSON WHERE THE DATA SUBJECT IS PHYSICALLY OR LEGALLY||INCAPABLE OF GIVING CONSENT FOUNDATION, ASSOCIATION OR ANY OTHER NOT-FOR-PROFIT BODY||PERSONAL DATA WHICH ARE MANIFESTLY MADE PUBLIC BY THE DATA SUBJECT||NEED TO ESTABLISH, EXERCISE OR DEFEND LEGAL CLAIMS||REASONS OF SUBSTANTIAL PUBLIC INTEREST||PURPOSES OF PREVENTIVE OR OCCUPATIONAL MEDICINE / ASSESSMENT OF THE WORKING CAPACITY OF THE EMPLOYEE, MEDICAL DIAGNOSIS, THE PROVISION OF HEALTH OR SOCIAL CARE OR TREATMENT OR THE MANAGEMENT OF HEALTH OR SOCIAL CARE SYSTEMS AND SERVICES||REASONS OF PUBLIC INTEREST IN THE AREA OF PUBLIC HEALTH||FILING IN THE PUBLIC INTEREST, SCIENTIFIC OR HISTORICAL RESEARCH PURPOSES OR STATISTICAL PURPOSES|
|Research and selection of new personnel||X|
4. Nature of the provision of personal data and consequences of refusal
4.1 The nature and prerequisite for the provision of personal data is identified in relation to the purpose indicated in the table below:
|PURPOSE||ASSUMPTION OF THE PROVISION||NATURE OF THE PROVISION||CONSEQUENCES OF NON-PROVISION|
|LEGAL OBLIGATION||CONTRACTUAL OBLIGATION||NECESSARY REQUIREMENT FOR CONCLUSION OF CONTRACT||LEGITIMATE INTEREST||OBLIGATORY||OPTIONAL|
|Research and selection of personnel||X||X||Impossibility of fulfilling the request|
5. Nature of the data processed
5.1 The personal data processed will be of a generic nature.
5.2 The controller can process data belonging to special categories as of article 9, paragraph 1 of the GDPR, solely within the limits as of articles 3.2, 3.3 above. Otherwise, if the CV contains other special data, the CV will be destroyed.
5.3 Data belonging to special categories as of article 10, paragraph 1 of the GDPR will not be processed.
6. Method, security measures and means of processing
6.1. The processing of personal data will be based on the principles indicated by the GDPR and the rights of the Data Subject.
6.2. The Controller has adopted appropriate security measures (technical and organisational) with the aim of guaranteeing and being able to demonstrate that the processing has been performed in compliance with the GDPR. The Controller will review and update these measures, whenever necessary.
6.3 The data may be processed using electronic and non-electronic means.
7. Scope of access to personal data by the CONTROLLER’s organisational structure
7.1. Processing will be performed inside the Controller’s organisational structure solely by expressly authorised subjects, within the limits and in the ways set forth in the relative authorisation documents.
8. Scope of circulation of the data: disclosure and communication
8.1 The personal data may be made available to subjects that do not belong to the Controller’s organisational structure.
8.2 In some cases, the recipients of the data can perform processing activities in the capacity as Processors, solely for the purposes of the contract as of article 28 of the GDPR, within the limits and in the ways specified therein. The updated list of the Processors is available for consultation at the Controller’s offices.
8.3 Personal data will not be disclosed.
8.4 Recipients not included in the List of Processors will process personal data as independent Controllers or Co-Controllers, as they are subject to the related obligations.
8.5 The personal data will not be transferred outside the European Union.
9. Storage period of the personal data / criteria used to determine such period
9.1 Personal data will be processed for a maximum of 24 months following transmission of the curriculum; at the end of this period of time the Controller will delete the data.
10. Rights of the data subject
10.1 Data subjects have the right, at any time, to obtain – where the assumptions exist:
a) confirmation as to whether or not personal data concerning him or her are being processed and, where that is the case, access to the personal data according to article 15 of the GDPR,
b) rectification of inaccurate personal data concerning him or her, including the right to have incomplete personal data completed, including by means of providing a supplementary statement as set forth in article 16 of the GDPR,
c) erasure of personal data concerning him or her, in accordance with article 17 of the GDPR,
d) restriction of processing, in accordance with article 18 of the GDPR,
e) object to the processing, in accordance with article 21 of the GDPR,
f) request transfer of your data to another subject (so-called data portability) in accordance with article 20 of the GDPR,
g) the right to withdraw consent at any time. Withdrawal of consent will not invalidate the legitimacy of processing already performed based on the consent provided or processed on other legal bases.
10.2 For efficient management of these rights, request must be made:
|BY FAX||+ 39 0586 210922|
|BY CERTIFIED E-MAILfirstname.lastname@example.org|
|BY LAND MAIL||OLT Offshore LNG Toscana S.p.A. – Ufficio del Responsabile Privacy interno, Palazzo Orlando – Via D’Alesio, n. 2 (ex Piazza Mazzini, 92), Livorno (LI) 57126|
Please indicate in the subject line: “Request pursuant to Reg. 679/2016(EU)” specifying which right you intend to exercise as specified above.
11. Right to lodge a complaint with the competent supervisory authority or before the competent courts
11.1 Every data subject shall have the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data relating to him or her infringes the GDPR. Such supervisory authority may be that of the Member State of his or her habitual residence or the place of the alleged infringement.
11.2 As regards Italy, the supervisory authority for the purposes of the current regulation is:
|NAME||Garante per la protezione dei dati personali|
|Address||Piazza Venezia, n. 11 00187 ROME|
|Telephone||+ 39 06 696771|
|FAX||+ 39 06 69677.3785|
11.3 – The data subject shall have the right to an effective judicial remedy where he or she considers that his or her rights under the GDPR have been infringed as a result of the processing of his or her personal data. Proceedings against the Controller or a Processor shall be brought before the courts of the Member State where the Controller or Processor has an establishment. Alternatively, such proceedings may be brought before the courts of the Member State where the Data Subject has his or her habitual residence.
This document, published at
is the “specific JOB OFFERS Policy” of this website and can be subject to revision.
The previous versions are kept at the Controller’s registered office.
Version published on 15/06/2020
Date of last update 15/06/2020